When you sync gifts from Almabase to Raiser's Edge NXT, the system pulls data from three places in Almabase to build the gift record in RE NXT:
Gift Sync Metadata — campaign-level defaults configured on the giving page (e.g., campaign, appeal, package, and the fund for donor-covered transaction charges).
Gift List level — defaults you set when preparing a gift list for sync. These apply to all gifts in the batch that don't already have values set at a higher level. This is also where custom fields are configured.
Individual Gift level — donor and gift-specific fields that come directly from the gift itself (amount, fund, date, etc.).
When the same field is set at more than one level, the most specific value wins: page-level metadata overrides gift list defaults. See Setting Up Campaign, Appeal, and Package Codes for a detailed explanation of this hierarchy.
Gift Fields That Sync
The table below lists every field that can be pushed from Almabase to RE NXT during gift sync.
Field | Where Configured in Almabase |
Donor's Constituent Record | Individual Gift (matched by System Record ID) |
Currency | Individual Gift |
Gift Amount | Individual Gift |
Gift Date | Individual Gift |
Fund | Individual Gift |
Anonymous Flag | Individual Gift |
Payment Mode | Gift List |
Campaign | Gift Sync Metadata / Gift List |
Appeal | Gift Sync Metadata / Gift List |
Package | Gift Sync Metadata / Gift List |
Gift Type | Gift List |
Gift Subtype | Gift List |
Post Status | Gift List |
Post Date | Gift List |
Receipt Status | Gift List |
Acknowledgement Status | Gift List |
Soft Credits | Gift List |
Donor-Covered Transaction Charges Fund | Gift Sync Metadata |
RE NXT Custom Fields | Gift List (Custom Fields tab) |
BBMS-Only: Card Payment Details
If your payment gateway is BBMS (Blackbaud Merchant Services), the following additional payment details are included automatically when gifts sync. These are not configurable — they are pulled directly from the payment transaction.
Field | Notes |
Cardholder Name | Name on the card used for the transaction |
Card Type | Visa, Mastercard, etc. |
Card Expiry Date | Expiration date of the card |
Authorization Code | Payment authorization reference |
These fields help with payment reconciliation and auditing in RE NXT. This applies to BBMS only; Stripe transactions do not include these fields.
Gift Data That Does Not Sync
Field | Why It Doesn't Sync |
Tribute Gifts | Not currently supported for sync |
Matching Gifts | Not currently supported for sync |
Gift Notes | Stays in Almabase only |
UTM Source, Medium, Campaign | Almabase analytics data — used for tracking campaign performance in Almabase, not relevant to RE NXT |
Giving Page Name | Almabase context only — used to identify where the gift came from within Almabase |
FAQs
Q: Which fields are required for a gift to sync successfully?
Only two things are required: the donor must be mapped to a constituent with a valid System Record ID in RE NXT, and the fund must have a valid External Database ID. If either is missing, the gift won't sync — but the system catches this during validation and shows a specific error so you can fix it before syncing. Everything else — gift type, subtype, payment mode, post status, and all other fields — is optional.
Q: Do donor contact details update the constituent record in RE NXT when gifts sync?
No — gift sync pushes gift data to RE NXT, not constituent updates. To push contact detail updates to constituent records, that's handled separately through the connector rules and Data Inbox process.
Q: I use Stripe, not BBMS. Am I missing any fields?
The card payment details (cardholder name, card type, expiry, authorization code) are BBMS-only. All other fields in the table above sync the same way regardless of your payment gateway.
Q: What about recurring gifts — do the same fields apply?
Yes. Recurring gifts sync the same fields as one-time gifts. The difference is in how the sync works (Stripe requires one sync cycle; BBMS requires two), not what data is sent. See Syncing Recurring Gifts to RE NXT for details.
Q: Where can I see which batch a gift was added to?
Open the gift in the gift list, click Edit gift details, and scroll to Sync Details — the batch number is shown there.