Prerequisites
You must have already created an event on Almabase. Sponsorships are configured as a fundraising option within an existing event. The event setup (name, location, dates, description, image) works exactly the same as any other event — no changes there.
Step 1: Enable Sponsorships
Go to your Event Homepage in the admin panel.
Scroll down to the Fundraising Options section.
Turn on the Sponsorship toggle.
By default, this toggle is off for new events. Enabling it creates a separate landing page specifically for sponsors, distinct from the individual registration page.
Step 2: Configure the Sponsorship Landing Page
Click the Configure Sponsorship Registration Form button.
A side panel opens with the following fields:
Title — The headline sponsors will see on the landing page. This is separate from your event title and can be tailored for a sponsor audience.
Description — A description aimed at sponsors, explaining the event and why they should participate.
Image — A hero image for the sponsorship page. This can be different from the image on the individual registration page.
This separation lets you craft different messaging for sponsors versus individual attendees.
Step 3: Copy the Sponsorship URL
Below the title and description fields, you’ll see a Sponsorship URL. This is the direct link to your sponsorship registration page.
Click the URL or the copy button to copy it.
A notification confirms the URL has been copied.
Share this URL in your marketing communications, emails, social media, or anywhere you want to direct potential sponsors.
This URL is different from the individual registration URL and takes sponsors directly to the sponsorship flow.
Step 4: Create Sponsorship Tiers
Tiers define the sponsorship packages available for your event (e.g., Gold, Silver, Platinum, Visionary).
Scroll down to the Tiers section within the configuration panel.
Click Add to create a new tier.
Fill in the following details:
Tier Name — The name of the sponsorship level (e.g., "Gold Tier", "Visionary Sponsor").
Number of Passes — How many attendee passes are included with this tier by default (e.g., 20 passes).
Sponsorship Contribution — The price a sponsor pays for this tier (e.g., $50,000, $10,000).
Benefits Included — A rich text field where you can describe what the tier includes. You can format this with bullet points, numbered lists, images, or tables. Examples of benefits: parking spots, free dinner, branded materials, speaking slots, VIP access.
Number Available — How many of this tier are available for purchase (e.g., 10 Gold spots). This prevents overselling.
Click Save after configuring each tier.
Repeat for as many tiers as you need.
Important: Once registrants have started purchasing a tier, the number of seats offered cannot be reduced. This safeguard prevents accidentally removing a tier that has already been paid for.
You can edit any tier at any time by clicking the Edit button next to it.
Step 5: Configure the Additional Details Form
Beyond the standard registration, you may need extra information from sponsors — company logos, presentations, dietary restrictions, parking needs, or anything else.
Click Edit Form in the Additional Details section.
This opens a separate tab with a form builder.
Add fields as needed. You can create:
File upload fields — For logos, presentations, collateral
Open text fields — For table preferences, dietary needs, special requests
Radio buttons / dropdowns — For fixed-choice questions
For each field, you can:
Make it mandatory or optional
Add conditional logic (show/hide based on other answers)
Click Save Changes when done.
Sponsors will fill out this form as part of their registration, and they can return later to complete it if they don’t have all the information right away.
Step 6: Configure Organization Details (for Invoice Generation)
When sponsors select the "Agree to Pay Later" option during registration, the system automatically generates a PDF invoice. For the invoice to include your foundation's information, you need to configure the following at the organization level:
Organization Name — The name of the foundation organizing the event.
Organization Logo — Your foundation's logo, which appears in the invoice header.
Address Line 1 — The first line of your foundation's mailing address.
Address Line 2 — The second line (city, state, zip).
Tax ID — Your foundation's tax identification number, displayed in the invoice footer.
These fields are configured at the Org Level in your Almabase admin settings and apply across all events.
The generated invoice includes a header with your logo and organization name, From/To sections with your foundation's and the sponsor's details, a line-items table showing the event name, tier name, and amount due, a remittance stub with a unique alphanumeric statement number, and a footer with payment instructions and your Tax ID.
Step 7: Preview and Publish
Before going live, preview how the sponsorship page will look to sponsors.
Click the Test button to open a preview in a new tab.
Review the landing page, tier display, and form fields.
If anything needs adjustment, click Edit Tiers directly from the preview to make changes.
When satisfied, go back to the admin panel and click Publish, then Save Changes.
The sponsorship registration page is now live and accessible via the Sponsorship URL.
Quick Checklist
Before publishing, confirm:
Sponsorship toggle is enabled
Landing page title, description, and image are set
All tiers are created with accurate pricing, pass counts, and benefits
Additional details form has all required fields
Organization details (name, logo, address, Tax ID) are configured for invoice generation
You've tested the preview and everything looks right
Sponsorship URL is ready to share