Almabase lets you manage event sponsorships directly within your events platform. When you enable sponsorships for an event, you get a dedicated landing page, a custom registration flow, tiered sponsorship packages, and a dashboard to manage everything — all separate from your individual attendee registration.
Why Use Sponsorships on Almabase?
Sponsorship registration has different needs than individual attendee registration. Sponsors are organizations, not individuals. They need to select a package tier, coordinate multiple guests, provide company collateral (logos, presentations), and often pay via invoice rather than credit card. Almabase’s sponsorship features are built around these differences.
Common Use Cases
Gala events and fundraising dinners — Offer tiered sponsorship packages (e.g., Gold, Platinum, Visionary) with different table sizes, perks, and visibility. Sponsors select their tier, pay, and submit their guest list at their own pace.
Multi-day conferences and summits — Sell sponsorship packages that include booth space, speaking slots, branded materials, and attendee passes. Use the additional details form to collect collateral like logos and slide decks ahead of the event.
Annual campaigns and recurring events — Create standardized sponsorship tiers that can be reused across events, giving sponsors a familiar and professional registration experience.
Community and alumni events — Allow local businesses or alumni-owned companies to sponsor events with clear package options, all managed through a single dashboard.
Key Capabilities
Separate landing page — Sponsors see a dedicated page with a custom title, description, and image, distinct from the individual registration page.
Sponsorship tiers — Create as many tiers as you need (Gold, Silver, Platinum, etc.) with custom pricing, seat counts, and benefits.
Flexible payment — Sponsors can pay online or via offline/invoice payment, with admin ability to track and update payment status.
Multi-step registration — Sponsors can complete registration over multiple sessions. A unique link lets them return and pick up where they left off.
Additional details form — Collect any extra information from sponsors — company logos, presentations, dietary restrictions, parking needs — using a fully customizable form.
Guest management — Sponsors add their guest list as part of registration, and can return later to update names as they finalize attendees.
Duplicate email detection — If a sponsor tries to register with an email that's already been used, they'll see a notification letting them know a registration with that email already exists, preventing duplicate entries.
Invoice generation — When a sponsor selects the "Agree to Pay Later" option, the system automatically generates a PDF invoice containing the foundation's details, the sponsor's information, a line-items table with the event and tier details, a remittance stub with a unique statement number, and payment instructions.
Sponsorship terms and conditions — When a sponsor chooses a payment method and clicks Continue, a modal displays the Sponsorship Terms and Agreement. The sponsor must accept the terms before proceeding. Default terms are provided by Almabase, with the ability for admins to customize the text in a future update.
Sponsorship benefit email — Admins can send a benefit email to sponsors after sponsorships are confirmed. Built using the Email Builder, this email details the amount the sponsor paid and the portion that qualifies as a tax-deductible gift. Emails can be targeted to specific groups of sponsors.
Admin dashboard — Track every sponsor's registration progress, tier selection, payment status, and manage details on their behalf. Admins can also delete sponsorship registrations and resend confirmation emails directly from the dashboard.
How It Differs from Individual Registration
Individual registration is person-focused: it collects a name, email, and phone number, then takes the registrant through ticket selection.
Sponsorship registration is company-focused: it collects the company name, website, and a contact person’s details. The flow then moves to tier selection, payment, additional details (collateral), and guest list management.
Both flows live under the same event but have separate landing pages, separate URLs, and separate messaging.