Sub-Events help you break down a larger event into smaller, more manageable parts. This is handy when you have events spanning multiple days or multiple activities in a single day.
For instance, an Alumni Dinner during your homecoming could be a Sub-Event with various ticket options such as single, couple, or table tickets. . A three-day Leadership Institute inside a week-long alumni reunion could be set up as a single multi-day sub-event rather than three separate ones.
Note: Sub-Events will show under 'Schedule' in chronological order, even if there are no tickets linked to them.
How it works
Prerequisites
A basic event must first be set up. Find more here.
Step 1: Add a Sub-Event
In your event admin, go to the Settings tab and find Sub-events and schedule. Click "Add a Sub-Event." A form will appear.
In your event admin, go to the Settings tab and find Sub-events and schedule. Click "Add a Sub-Event." A form will appear.
Enter these details:
Sub-Event Name
Description
Sub-event type — Choose between:
Single day event — for a sub-event that begins and ends on the same calendar day.
Multi-day event — for a sub-event that spans two or more calendar days. When you select this, the Date field changes to a date range picker with a start date and end date.
Date — For a single-day sub-event, pick one date. For a multi-day sub-event, pick the start date on the left and the end date on the right.
Start time and End time — These apply across the full date range for multi-day sub-events.
Step 2: Associate Tickets
Select any number of tickets you've created. Mandatory tickets are only for the main event, not Sub-Events.
Note: A ticket linked to multiple Sub-Events grants access to each one. Choosing the same ticket for multiple Sub-Events separately isn't an option.
Reordering tickets within a sub-event
Once you've linked tickets to a sub-event, you can control the order they appear to guests. There are two options:
Alphabetical ordering — Tickets are sorted by name, either A to Z or Z to A. Select your preference from the Ticket ordering dropdown on the sub-event form.
Custom ordering — If you want full control over which ticket appears first, choose Custom order from the dropdown. Then go to the Customize tab in your event admin. Under the Sub-events section, you'll see each sub-event with its linked tickets. From there, you can reorder tickets using the options menu (⋮) on each sub-event: Move to top, Move to position, Move to bottom, or Manage ticket order.
Step 3: Publish and Save Changes
Find and select "Publish" if you want to go live with this Sub-Event. It will appear in 'Schedule' and within the ticket section if applicable.
Click "Save Changes." You've successfully created your sub-event. To view it, click "View Event."
How multi-day sub-events appear on the Schedule
On your event's booking page, guests see the Schedule tab with all sub-events listed in chronological order. A multi-day sub-event displays its full date range — for example, "May 10, 05:00 AM – May 13, 07:00 AM" — and appears under the date it is set to begin.
Step 4: Save the Event
Click "Save Changes" to finalize your event setup.
Find and turn on the "Publish Event" toggle.
This will make your event visible on the platform.
The "Accept Registration" toggle will appear next. Turn it on to open registration for the event.
Things to know about multi-day sub-events
A sub-event's dates must fall inside the parent event's date range. If your event runs June 10–14, a sub-event cannot start on June 9 or end on June 15.
A multi-day sub-event uses a single start time and a single end time that apply across the date range. If you need different timings on different days, create a separate sub-event for each day.
Switching a sub-event between a single-day event and a multi-day event only changes how dates are entered and displayed. Tickets, guests, waitlist, and itinerary visibility stay the same.
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